Annual Class Time Schedule Review

Each spring and summer all class offerings for the next academic year are reviewed by departments and programs to ensure that PeopleSoft Class Time Schedules are accurate and prepared to appear in Axess. Class data – days, times, instructors, and notes -- are updated, new classes are added, and cancelled classes are deleted. Most processes are executed directly in PeopleSoft by Department Course Administrators using the appropriate Webform.

Updating Class Schedules

  1. Run a Time Schedule Report and export it to Excel so it can be manipulated.
  2. Distribute class scheduling data to respective instructors to update and/or confirm days, times, instructors, TAs and notes. Be especially mindful of deleting TAs who will no longer be TAing that class, even if new TAs are not yet known, and of deleting or updating notes, especially prior year dates and uncoded class meeting locations.
  3. Enter changes to class scheduling data using the PeopleSoft Add Class and Update Class and (or) Facility Webforms uder the PeopleSoft Curriculum Management tab.
  • Click on Curriculum Management
  • Click on Course and Class Webforms
  • Click on Add Class or Update Class and (or) Facility depending on the update to be made

     

    Add Class: to enter complete data for a class that is missing from the schedule; to re-schedule a class in a different quarter than currently on the schedule; to schedule a new course created in the catalog since the run of prior term copy.

    Update Class and (or) Facility: to delete a class that isn’t being offered (Basic Data); to update days, times, *instructors, TAs (Meetings); to enter a classroom if the class will meet in a department space that is coded (e.g. Clark, Fairchild, Beckman, Psychiatry). Do not enter SoM spaces scheduled by MedScheduler (e.g. Alway, Redwood/HRP, CCSR, LKSC) (Meetings); to change or enter enrollment caps (Enrollment); to update/add/delete notes (Notes).

    *If the instructor ID  field rejects an instructor or TA ID it is because he/she hasn’t been set up in the Instructor/Advisor Table in Peoplesoft. In such a case, just type the name(s) in the Special Instructions box on the Basic Data page.